Amy Adams, Assoc VP for Enrollment Services, Capital University – aadams@capital.edu
Capital University – Ohio – Fall 2010 Enrollment: 3629 including adults & traditional & JD program.
(personal notes/comments)
(***This session is going really really FAST and has a ton of very detailed screens – there is NO WAY to do it justice in simple notes but the notes attached to the session description on the conference site)
If Just starting CM
- Need to plan naming convention and be consistent (limited to 8 characters)
- Capital uses (for the most part):
- Dept Letter / Code Type – example (R for Registrar / D for document: RRMTF = Reg missing Transient Form) and more…
Other Registrar Screens with Hooks
- STHI – Student Hiatus
- SWTH – Student Withdrawal
- ARGT – Assign Registration Times
- TRRQ – Transcript Requests
- ENVR – Enrollment Verification Reqs
- DREG – Deregistration
- RGVE – Registration Verification
- FASC – Faculty Section Assignment
- ACLV – Academic Levels (attendance)
- CDEF – Course / Section Defaults
- ADPA – Admissions Parameters
Helpful Hints
- Setup a separate paragraph with the signature information so it is easy to update for new staffing
- Use the test account
- Run PCB on specified dates to process the email documents (use Graduation Timeline)
- Since establishing the Graduation track, have also developed these documents that are used in conjunction:
- RDNGAP: Need Graduation Application – this goes out to seniors who should be coming up on graduation
- RDGDEM: Need updated Email – this goes out to seniors graduating to get their none school
Example documents for Retention:
- College Break Tips – you are going home, here’s how not to get on your parents nerve…
- Registration Reminder – don’t forget you need to do the following in preparation for registration
- Study Tips for Finals – stress relief and connecting
- Undeclared Sophomore Email – Hi … are you still undeclared… were you planning to ever graduate?
They do Data Tracking projections based on their codes (Admissions) – but based on history
Comments
- she used Communications Management for TWO Years before training and found out that the emails she had sent out did not go ANYWHERE – Wow!
Personal Comments:
- I think that a session like this can really intimidate beginners – I feel like there is NO WAY I will EVER have time to do this unless I work at another institution and have four times as much staff… and that ain’t happening. *sigh*
- I rally want to start using Communications Management for Res Life but need the training and the setup time… ummm… and it’s not my job – &8 / …. I think this could be used in Wellness also!!